Implementing IT systems in public institutions

Details
  • Learn how to collect requirements for an IT system and how to create a professional tender specification.
  • Learn about available tender modes and find out which of them best fit in IT projects.
  • Precisely define project scope and minimize the risk of delays.
  • Have real influence on the implementation process and control how project problems are being solved.
  • Be a real, equal partner for your contractor.
  • Learn how to implement systems that fulfill requirements, are within budget and on time.

When a public instutution wants to implement an IT system, one has to collect requirements and describe them in a tender specification. Then one has to choose a contractir in a formal process defined by law. Finally one must manage the project together with the contractor. This requires a lot of knowledge and experience. Knowledge of project management methodology is a prerequisite, but is not enough. Participants of the training learn how to guide the public institution through implementation of an IT system and how to deal with problems that emerge during IT projects.

The training is for:

  • people responsible for preparing and conducting public tenders for IT systems,
  • project managers and project coordinators in public institutions that order and implement IT systems.

Training duration: 3 days.

Methodology: lectures, discussion and exercises. Trainees actively participate in the training.

Training outline:

Day 1: choosing the contractor

  1. Introduction: specifics of IT projects.
  2. Overview of public tenders law with regard to ordering IT systems.
  3. Collecting requirements for IT systems.
  4. Documenting requirements for IT systems.
  5. Writing a tender specification.
  6. Evaluation of offers.

Day 2: project management

  1. Overview of topics related to project management and project management methodologies.
  2. Organizational structure of the projects. Contacts with the contractor.
  3. Change management.
  4. Acceptance of analytical and design documentation.
  5. Functional and performance tests.
  6. Acceptance of the system.
  7. Service of the system.

Day 3: analysis of IT systems

  1. Participation in analytical and design activities held by the contractor.
  2. Overview of most popular analytical standards.
  3. Modeling business processes in BPMN.
  4. Modeling system functionality with use cases.
  5. Creating business domain model with class diagrams.